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projects:migration:start

Website Migration

Overview

This project concerns the details of migrating the NAWG website(s) and their associated services such as email, from their current host, TSOHost, to a new home on 1&1.

It's not envisaged that the operation will be difficult. However, it may be complex and there are likely to be many things to consider and many tasks to perform that might not be immediately obvious. One of the goals of this project is to make sure that nothing is overlooked.

Summary

There are a number of domains, websites, and services, including the currently live site, that will need to be either:

  1. Migrated to the new hosting environment, or
  2. Retired from use and decommissioned.

The current hosting environment is provided by TSOHost. The new environment is likely to be 1&1.

There's quite a bit to consider, so please read the following sections.

Domains

Important note: it is not possible to transfer .co.uk domain names to Wix. There are no specific reasons given for this, but their website has some advice about this. 1&1 have been chosen as an alternative host.

There are three domains associated with NAWG.

DomainActionDescription
nawg.co.ukTransfer to new host.Encompasses the live website, along with subdomains for testing and documentation sites. It also provides the domain part for the official email addresses.
nawg.netUndecided.No specialised use other than being registered with the Domain Name System (DNS). It was envisaged that this domain might be used for a NAWG discussion forum and/or chat rooms. HTTP traffic is currently redirected to the main live website.
nawg.ukUndecided.No specialised use other than being registered with DNS. This domain was a freebie from TSOHost. HTTP traffic is currently redirected to the main live website.

Websites

There are three website to consider.

WebsiteActionDescription
www.nawg.co.ukMigrate to new host.The main website. Currently powered by WordPress and custom software.
test.nawg.co.ukSub-domain removed.Site for development, testing and staging purposes.
doc.nawg.co.ukRelocated.Wiki for the documentation, discussion and collaboration over internal NAWG matters. Now resides at doc.nawg.darkskipper.com.

Email

The current email service is provided by TSOHost and associated with the nawg.co.uk domain. Once this domain is transferred to a new host, the service in its current form will no longer be available.

Arrangements must be made to provide an email service using the new host.

Mailbox

There is a single mailbox (message store) that is under the web-admin@nawg.co.uk address. The relays (see below) also feed messages into this mailbox.

If the messages are to be retained, then they'll need to be migrated to the new email system.

Relays

There are a number or email relays (message forwarders), which:

  • Forward messages to one or more recipients' personal addresses.
  • Forward messages to the NAWG mailbox.

Many of these relays have email addresses that are official NAWG ones. They are documented across multiple media, including:

  • The main website. See the contact us page for details.
  • Printed publications such as Link magazine and festival brochures.
  • Electronic communications such as the newsletter and email messages.

For this reason, it would be disruptive, though not unfeasible, to change these email addresses.

In order to retain these addresses, arrangements must be made to provide them using the new host.

Other Services

There are a number of other services, listed below, that are associated with the current set-up.

If any of them are to be retained, then appropriate action may be required, since the current provision may cease when the TSOHost environment is decommissioned.
ServiceActionDescription
DropboxUndecided.The dropbox is used to share documents, photos, videos and other files among staff members. A prime example of this is the membership database, maintained by Catherine, which can be used to derive Link distribution (Pam) and newsletter distribution (Henry). It's currently linked to the email address web-admin@nawg.co.uk.
Google Search ConsoleUndecided.This is used for analysing Google searches associated with the main website. It was set up as part of the SEO project. The account requires logging in using the web-admin@nawg.co.uk address. In order to function, it also requires a DNS record to be present, which may need to be recreated if it's not preserved during the domain transfer.
Scan my ServerUndecided.This is a free service that regularly checks the main website for security vulnerabilities. It was set up in the wake of the down time in November/December 2017. The account is associated with web-admin@nawg.co.uk, which is used for logging in and to receive reports by email.
PayPalUndecided.The main account used for NAWG purposes, to date, has been Pam's personal one. This need not be changed, however, there's an additional login under web-admin@nawg.co.uk. This may need to be removed, or at least have a change of password, once the current web administrator has left.
projects/migration/start.txt · Last modified: 2018/08/07 12:11 by wicked