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Website Manual


Please see a recent review of the website's content.


Comments on the NAWG website:

  • Are permitted for some articles but disallowed for others.
    • They are permitted on new articles by default, but this can be overridden at any time.
  • Are threaded – you can reply in a “nested” manner, up to five levels deep.
  • Require a name and an email address, or for the user to be logged in.
  • Are held for moderation when:
    • The author has not had a previous comment approved.
    • The body contains two or more hyperlinks, as an anti-spam measure.

Comments Policy

There is now a comments policy on the main website. At present, it's a standalone article in the “information” category. In a future release, there will also be links to it, with supporting text, on the comment submission form.

Adverts & Members' Articles

This section describes the procedure to follow whenever an article is required for one of the following:

  • A member: group, individual, supporter, patron,
  • A paying advertiser,
  • An associate we have a reciprocal arrangement with.

There's a lot of information about advertising on the website on the site itself. Please read this to get an idea of what's involved with adverts.

When an article is approved, and paid for if necessary, it can be prepared for the website. Here's a summary of what's involved.

  • Make a new entry in the articles spreadsheet, for record keeping. This includes:
    • The client's name, relationship, and contact details.
      • Add a new record and identifier number if they don't already exist.
      • Client numbers should match membership list numbers, where appropriate.
    • The title and page identifier number of the article on the website.
    • The article's start and expiry dates.
    • Details of any payment.
  • Create an article:
    • Make sure the categories are correct:
      • Select “adverts” for paying customers only, plus
      • Select “general competitions”, “events”, “books”, “services”, as appropriate, also
      • Select “group news” if appropriate.
    • Try to make the text as close to what the client wants as possible, in terms of both wording and style. Having said that, try to keep to within the NAWG branding and style, if possible.
    • Include any media such as logos and other graphics that the client provides.
    • For adverts only, set the expiry date by wrapping the content inside an [advert] shortcode. This will automatically replace the content with an expiry message, when the time comes.
  • If the advert is for a competition, then update the list in the competition news summary as well.
  • Publish the article on the website.
  • Inform the client that it has been done.

Regular Tasks

Some of the content on the website needs updating on a regular basis, or when particular things happen.

Frequent Repeating Tasks

Here are some things that need updating every two months, or more frequently in some cases.

  • Link magazine – when a new bi-monthly edition comes out.
    • Put a new cover image on the front page's “magazine & publications” tab.
    • On that same tab, change the next issue and submissions deadline dates. For reference, all the dates are maintained on the Link magazine dates page.
  • Link magazine – every two months. See the dates page for exact dates.
    • Upload a copy of the appropriate month's Link (PDF) to /wc/doc/link. This should automatically make it available for viewing and downloading by website visitors.
  • Writers' resources – monthly, around the 8th of each month.
    • Liaise with Steve, who produces some fine material.
    • Create a new article and post it in the appropriate category.
    • As a fallback, we still have plenty in reserve to add to the list of first lines.

Annually Repeating Tasks


The following competitions run annually:

01 Dec — 30 AprAnnual members' competitions.
01 Jun — 11 AugPam's People competition.
01 Aug — 31 OctAnnual open competitions.

Here's a template for the procedures:

  • Create an article for information, categories, rules, submissions, payment (if appropriate).
  • Once the competition has started:
    • Update main article, to show the competition is open.
    • Update competitions list accordingly on the competition news summary page.
    • Update front page tab “competitions”.
    • Possibly update headlines.
  • When the competition has closed:
    • Mark main article as “closed”.
    • Update the competitions list.
    • Update front page tab “competitions”.
  • When results are available, usually after awards, e.g. at NAWGFest:
    • Create an article for the results.
    • Possibly create articles for some or all of the winning entries.
    • Update NAWGFest article(s) to link to the results, where appropriate.
    • Update The Write Path articles, where appropriate, to link to the results.
    • Possibly update headlines.


A lot more needs to be said about these…

  • Wentworth weekend retreat(s).
  • NAWGFest.

Other Tasks

There are additional tasks that need to be done repeatedly, but not necessarily with particular regularity. They tend to be triggered by particular happenings, as they occur.

  • Headlines – update the page, which is reused on the front page.
    • As different things become important throughout the year.
      • Events coming and going.
      • Competitions beginning and ending.
    • When things of particular importance occur, e.g. special offers, new books, projects.
  • Competitions list – update the page.
    • Add new competitions as and when they come in. This usually involves adding a corresponding article.
    • Mark competitions past their closing dates as being closed.
    • Periodically move older competitions into the archive table.
  • “100” competition – on-going work.
    • Add new entries to the database, when they arrive.
      • Convert from whatever overblown format they arrive in, to plain text. I once had one that weighed in at several megabytes just for 100 words!
      • Add the plain text story to the repository.
      • Enter the competitor details: name, address, phone, etc.
      • Enter the story details: entry number, round number, title, payment, etc.
    • Check payment status and validity of the entries.
    • Periodically perform the update procedure, so the status page and other lists are current.
    • Adjust database and do updates when each round ends and winners are selected.
  • Writing groups directory – on-going work.
    • Download the membership list from the DropBox. This happens when Catherine uploads a new list version.
    • Run database build tools to create the data for the website.
    • Test and fix any issues. Report back to Catherine if they are too severe.
    • Upload changes back to the DropBox, if necessary.
    • Upload data to the website, so that the directory is current.
  • External links maintenance – periodically check for:
    • Broken links that need fixing, e.g. when websites move.
    • Links that are no longer appropriate, e.g. company ceases trading.
    • New links that could be added, e.g. a new “friend of NAWG”.
manuals/website/content/start.txt · Last modified: 2018/07/05 15:31 (external edit)